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Fundamentals of Public Purchasing

Duration: 2 Days 8:00 a.m. – 5:00 p.m.

Continuing Education Hours: 16

Workshop Description:

The purpose of this seminar is to help those involved with the public purchasing process to understand the policies and procedures related to performing fundamental purchasing tasks. This training includes lecture and discussion as well as small group and hands-on exercises.

Who Should Attend:
  • Purchasers new to the government procurement process who need an overview of the fundamental functions of government procurement.
  • Any government employee authorized to purchase goods and services.
  • Government employees who wish to understand the purchasing process and how it impacts their operations.
  • Discussion of ethics and standards of conduct
  • Organization of the procurement function
  • Procurement authority
  • Public Information Act
  • Cooperative purchasing
  • The purchasing cycle
  • Purchasing methods
  • Source selection and solicitation
  • Receipt and tabulation
  • Evaluation and award
  • Receipt of goods and services
  • Payment
  • Property disposal
  • Proprietary/sole source purchases
  • Emergency purchases
  • Small/minority business programs
  • Procurement cards
Benefits of Attendance – participants will:
  • Explain the major elements of the Purchasing Cycle
  • Locate and use NIGP commodity codes
  • Understand the differences of using an IFB, RFP, RFQ, and RFI
  • List the 5 elements to include in an informal solicitation
  • Locate and use cooperative contracts
  • Find bidders using various source selection methods
  • Justify using proprietary or emergency purchases
  • Evaluate bid responses and complete a bid tabulation
  • Make award decisions based on evaluation factors
  • List the elements of a "3 way match" for payment
  • Know the 10 pieces of documentation to include in the purchasing file
What attendees say:
Albert Lopez, El Paso County - "I liked everything about this workshop. It was different than what I was expecting - in a good way. I have been to a few workshops and most of them seem boring, this one was good. It was very informative. I rate this workshop A+++."

Jarrod Harris, Tarleton State University - "It was a great workshop. Innovative and teacher had a great knowledge in all aspects of procurement. Phil is a very good speaker. He makes the material interesting and keeps you engaged. I specifically appreciate hearing about his experiences and real-world application."

Anonymous, "Phil explained everything well and kept our attention. I will be able to use this learning tool as I go forward. I really enjoyed the class."

Dahlia C., Williamson County - "Phil has an excellent teaching style. Very engaging and educational. I can't wait to sign-up for the next course!"

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