HOME Government Procurement Purchasing Workshops

Specification Writing

Duration: 1 Day 8:00 a.m. – 5:00 p.m.

Continuing Education Hours: 8

Workshop Description:

This workshop provides "hands-on" experience in developing specifications for the procurement of goods and services. Participants will develop a thorough understanding of the specification writing process and how to incorporate skills learned into future procurements. Participants will learn by practical application in addition to classroom theory.

Who Should Attend:
  • New purchasers who want to understand a basic fundamental skill in government procurement - specification writing.
  • Veteran purchasers who want to improve their technical writing skills.
  • Non-purchasing staff who prepare and submit user requirements to purchasing departments.
  • Importance of Specifications
  • Identify Need and Define Objectives
  • Types of Specifications
  • Brand Names/Approved Product Lists
  • Services vs. Products
  • Planning and Organizing Techniques
  • Formatting the Document
  • Technical Writing Tips
  • Determining Minimum Requirements
  • Writing a Statement of Work
  • Payment Methods
Benefits of Attendance – participants will:
  • Understand technical writing skills necessary for specification development.
  • Recognize the different types of specifications and when to use each type.
  • Understand the importance of language use in specification writing.
  • Learn how to write specifications that can be easily administered and monitored.
  • Write a competitive, technical specification that is clear, concise, complete and well formatted.
What attendees say:
Unknown, "This was a great class and taught very well. I never like group projects in a training class - in this class they were to the point and helpful." Joyce Wilkerson, Texas State University - "Best workshop I've ever attended! Janet is fantastic! Will definitely take another class with Janet."

Unknown, "This is one of the best classes I have attended - the instructor's experience and knowledge contributed to how much I was able to gain from the class material."

Melissa Schmidt, Texas Parks & Wildlife - "The workshop was very helpful and useful. I will definitely use what I've learned to write future specifications."

Jessica Bucknum, City of College Station - "I loved the interaction of the workshop. It kept me involved and interested. I also liked that the workshop kept a steady pace and stayed on topic."

Pat Jenkins, University of Texas at Arlington - "Workshop booklet excellent for future reference guide. Group exercises were meaningful."

Misti Shumate, Texas Board of Professional Engineers - "Teacher brought previous knowledge and examples to class. Very impressed with overall experience!"

Zenaida Martinez, Office of the Attorney General - "The training was great. It was an excellent learning experience."

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